What if your next secretary was AI?
AI Secretary answers your website chat, WhatsApp messages and phone calls, collects customer details, qualifies requests and books appointments directly into your calendar.
Replace the repetition, not the relationship.
Try the AI Secretary now.
Ask the AI Secretary how it works, what it can automate, which integrations are available, and whether it fits your business. It can also help you book a discovery call.
Every slow reply can cost you a customer.
Most service businesses lose customers because they reply too late, miss calls or spend their team's time on repetitive front-office work.
Missed calls
Potential customers often call once, then move to a competitor.
Slow replies
A late response can turn a warm lead into a lost opportunity.
Repetitive questions
Your team keeps answering the same questions every day.
Manual booking
Every appointment requires messages, confirmations and calendar updates.
Expensive front-office workload
Hiring people for repetitive tasks gets expensive fast.
Limited availability
Customers contact you outside business hours, but your team is offline.
Your team is too expensive to answer the same questions all day.
Repetitive front-office work consumes hours every week. Compare a traditional setup with the AI Secretary approach.
Traditional front-office
- Manual replies
- Manual booking
- Limited working hours
- Higher staff workload
AI Secretary
- Instant replies
- Automatic qualification
- Calendar booking
- 24/7 availability
- Human handover when needed
Not a replacement for your best people. A replacement for the repetitive work that slows them down.
From first message to booked appointment.
A custom AI Secretary trained on your business, built to answer customers, qualify requests, collect details, book appointments and hand over to your team when needed.
Answer instantly
Your AI Secretary answers FAQs, explains your services and handles repetitive customer questions across website chat and WhatsApp.
Qualify and collect details
It collects name, company, business type, contact details and request information before your team gets involved.
Book and sync
It suggests available times, books appointments on Google Calendar and can pass customer information into your CRM when needed.
Human handover
When a request is complex, sensitive or high-value, the AI can collect context and pass it to your team.
Not just a chatbot.
A front-office automation system.
AI Secretary is not a basic scripted chat widget. It reasons, understands context and manages a workflow end-to-end.
Basic chatbot
- Usually follows fixed flows
- Often answers only simple questions
- Can feel rigid when the request is complex
- May require more custom development to handle advanced workflows
- Usually works best when the user follows the expected path
AI Secretary
- Uses advanced AI reasoning
- Understands more natural customer requests
- Uses a custom knowledge base
- Qualifies leads and collects structured details
- Books appointments and syncs with your tools
- Works across website chat, WhatsApp and voice
- Can hand over to humans when needed
Thanks to modern AI automation technologies, businesses can get a more advanced front-office system with faster development, better flexibility and more competitive implementation costs compared to building everything from scratch.
Live in days, not months.
Thanks to our AI automation stack, your AI Secretary can be launched much faster than a traditional software project.
We map your business
Services, customers, booking rules, FAQs and communication channels.
We build your AI knowledge base
We prepare the information your AI Secretary needs to answer accurately.
We connect your channels
Website chat, WhatsApp, Google Calendar and voice AI if needed.
Your AI Secretary goes live
It starts answering, collecting details and booking appointments automatically.
We monitor and improve it
We review conversations and optimize answers, flows and booking logic over time.
Works with the tools your business already uses.
The AI Secretary can use your business knowledge base, answer through your website and WhatsApp, create events in Google Calendar and send qualified customer details to your CRM when needed.
Built for service businesses that receive repeated requests.
AI Secretary is designed for any company that receives questions, requests, appointments, calls or messages from customers.
Real estate agencies
Qualify buyers, renters and sellers before your team gets involved.
Consultants & professional firms
Answer common questions and book qualified discovery calls.
Agencies
Collect project details, budget, timeline and service needs before the first call.
Premium local services
Handle bookings, questions and WhatsApp requests without slowing down the team.
Showrooms
Guide customers, explain services and schedule visits.
Education & courses
Answer course questions, collect student details and book consultations.
Talk to the AI Secretary directly.
Try it the way your customers would — by voice or on WhatsApp.
Let customers call your AI Secretary.
Perfect for businesses that receive repetitive calls, appointment requests or basic customer questions.
+39 031 8367361Let customers message your AI Secretary on WhatsApp.
It replies instantly, collects details and can guide the customer to the right booking flow.
WhatsApp: +39 334 712 9770Built by independent Apple developers.
Designed with the same principles we value in premium software: simplicity, reliability, clean user experience, and privacy-conscious implementation.
Built for multilingual European businesses.
Your AI Secretary can communicate with customers in multiple languages, adapt to your business tone and support companies serving both local and international clients.
Additional languages available on request.
Founding client access is now open.
We are currently onboarding a limited number of European businesses to customize AI Secretary around real workflows before the standard launch.
Every AI Secretary is configured around your services, channels, languages, booking rules and customer flow.
Frequently asked questions.
No. A basic chatbot usually answers simple questions or follows fixed flows. AI Secretary is built as a front-office workflow: it understands requests, reasons through the context, collects structured details, qualifies leads, books appointments and hands over to your team when needed.
Yes. It can collect the required details, guide the customer to the right slot and create appointments directly in your Google Calendar, according to your booking rules and availability.
Yes. It can ask for name, company, business type, contact details and request information, then summarize the customer's needs before the appointment is booked or passed to your team.
Yes. Voice AI can be added so customers can call your AI Secretary for repetitive questions, appointment requests or basic information, depending on the setup.
Yes. We create a custom knowledge base using your services, FAQs, pricing information, policies, tone of voice and business details, so answers are based on your company.
It can ask clarifying questions, say when it doesn't have enough information, collect the request and hand it over to your team with context. The goal is to avoid guessing and protect the customer experience.
Pricing depends on channels, languages, call volume, booking flow, knowledge base complexity and integrations. We prepare a clear proposal after understanding what your AI Secretary needs to handle.
Most setups can go live in days once we receive the required business information. More complex workflows, voice AI or CRM integrations may require additional setup and testing time.
AI Secretary is a service by AI Branding, a web and AI agency offering websites, branding, advertising, graphic design and AI automation services.
Let the AI Secretary book you in.
Ask the AI Secretary how it works, tell it about your business and book a discovery call directly through the chat or voice demo.
Founding client access is currently open to a limited number of businesses.